STEP ONE: PREPARATION
Choose A Date & Time. Pick a day you think many people will be out driving around. A weekend day usually works the best. Wash cars for 4-5 hours. Chances are most people will be out late morning, early afternoon so plan accordingly.
Choose A Location. Choose a location that is visible and easy to get to so people can see you washing cars from the street. Make sure there are outside faucets and long enough hoses that will be able to reach the cars. If you choose to have your event in a retail store parking lot, be sure to contact the store manager and ask permission first.
Set Goals. Write down your goal on how much money you hope to raise. Be sure to share this amount with all of your volunteers so everyone knows what your objective is. In addition, plan on how many cars you would like to wash per hour. This will help you in meeting your goal on how much you will raise.
What Services Will You Offer? Will you strictly be washing cars or will you offer more “deluxe” services such as window washing, tire cleaning, interior vacuuming, etc.
How Much Will You Charge? Decide if you want to charge a set price per wash or if you will ask for donations only. If you do decide on charging a set fee, try not to aim too high because you may still receive tips. If you choose to offer more services, you could ask for donations for the car wash and charge a set fee for the additional services.
Who will be Involved? Recruit volunteers ahead of time. How many volunteers depends on how large the car wash will be. Try to ask as many people as possible. Be sure to share with everyone who you are raising money for and why it is a good cause.
Assign Responsibility. After you have recruited volunteers, make a to-do list of who you will be assigning what responsibility to. Below is a list of different teams you can assign your volunteers to:
This team will attract new customers by standing at the closest intersection with posters about the event.
This team will be the ones who speak with each customer as they drive in. They will explain why you are raising funds and also the available offers. You can make flyers with general information about the offers and another flyer that explains why you’re raising funds as a take-away. The sales team will also be in charge of collecting money.
This team will be in charge of washing the cars. They will scrub and rinse every automobile.
This team will be in charge of drying each car and, if the customer chooses, clean the windows, tires, and vacuum the interior.
STEP TWO: PROMOTE
Choose A Date & Time. Create bright signs the size of poster boards that are hand written in bold, large letters. Your promotions team will be holding these signs to people that are driving by so be sure to make the signs large enough so people can read them easily. What you write on the signs is up to you. Some ideas are: Car Wash, Donations Only, Great Cause, Wow!, etc.
Create Flyers. Create a flyer that explains why you are raising funds for SuperSibs!. Before the event you can hang the flyers around the area to let people know you are hosting a car wash. Also make copies to hand out to your customers when they stop by for a cleaning.
STEP THREE: READY, SET…
Gather Supplies. You can either purchase supplies or assign each volunteer to donate supplies. The decision is yours. Keep in mind, if volunteers help donate supplies, this will enable you to make a higher profit. Supplies needed: LOTS of towels or chamois to dry cars, soap, water buckets, hoses with spray nozzles, sponges, canister for donations, tire cleaner, vacuum, window cleaner, and paper towels.
STEP FOUR: GO!
Execute Your Car Wash. Have fun! When people driving by see a big group of people who you are having a great time, they will most likely want to be a part of it. Make sure your promotions team is attracting new customers by waving signs at passing cars.
STEP FIVE: GIVE THANKS
Make sure you thank everyone that volunteered at your event. Let everyone know how successful your car wash was and that you couldn’t have done it without their help and generosity.